Temporary event notice
A temporary event notice is a notification given by an individual to Hull City Council giving notice of an event that is to take place.
Temporary event notices relate to ‘one off’ events where 499 people or fewer will attend, where ’licensable activities’ are planned to take place.
Licensable activities are -
- Selling alcohol by retail
- Supplying alcohol by or on behalf of a club to, or to the order of, a member of a club
- Providing regulated entertainment
- Providing late night refreshment (i.e. the provision of hot food or drink for consumption on or off premises between 11pm and 5am)
- The person giving the temporary event notice, the ‘premises user’, must be over 18 years old
- Personal licence holders may give up to 50 notices per year, up to 10 of which may be 'late' TENs
- Non-personal licence holders may only give up to 5 notices per year, up to 2 of which may be 'late' TENs
- Each event may last no more than 168 hours
- No premises may be used more than 15 times per calendar year
- No premises may be used for no more than 21 aggregate days per calendar year in total
- No more than 499 persons attending the event
There must be at least 24 hours between events notified by the premises user in respect of the same premises. In addition a temporary event notice is treated as being from the same premises user even if it is given by an associate. An associate is a spouse, child, parent, grandchild, grandparent, brother or sister or their spouses or agent or employee of that person or their spouse.
Provided that the above criteria are met, only the Police or Environmental Health may object to an event covered by a temporary event notice taking place or agree a modification of the arrangements for such an event.
In circumstances where the above criteria are not met, a full premises licence will be required.
Late temporary event notices
There is now a facility that enables a limited amount of late temporary event notices.
A late temporary event notice is one which is given to the authority electronically no later than five working days but no earlier than nine working days before the event.
If a late temporary event notice is given in writing it must be given to the licensing authority and each relevant person no later than five working days before the event and to at least one of the relevant persons no earlier than nine working days before the event begins.
If the police or environmental health objects to a late temporary event notice a counter notice must be issued without the need for a hearing and there is no right of appeal.
Anyone aged 18 or over can give a maximum of two late temporary event notices per year. Personal licence holders can give a maximum of ten late temporary event notices per year.
Procedure for giving a temporary event notice
The premises user will be required to provide both Hull City Council and the Chief Officer of Humberside Police and Hull City Council's Environmental Regulation Department with a copy of the notice of at least 10 clear working days prior to the event taking place.
The notice will include -
We will either acknowledge receipt of the notice or, in consideration of any police objection, provide a counter notice saying that the event cannot go ahead.
Police and Environmental Health will be able to object on any of the licensing objectives.
Discussions prior to submitting a temporary event notice
Where it is proposed to hold a major event, organisers are asked to contact the council at an early stage before a formal notice is made. This will enable the Police and Environmental Health to consider and discuss with organisers their operating schedule and avoid potential objections and hold ups.
The giving of a temporary event notice does not relieve the premises user from any requirements under planning law for appropriate planning permission where it is required.
It is unlawful to allow any unaccompanied child under the age of 16 to be present on premises where the temporary event notice is exclusively or primarily used for supply and consumption of alcohol.
It is also unlawful to permit children under 16 not accompanied by an adult between midnight and 5 am into any premises operating under a temporary event notice supplying alcohol for consumption.
Temporary event notices for premises that already hold a premises licence
Temporary event notices can be given for premises that already hold a premises licence or a club premises certificate. For example, to use a pub for an event involving regulated entertainment such as for a wedding, where the premises licence does not authorise such a provision of regulated entertainment. Also it could be used where the premises wants to stay open later than is specified on their premises licence for a particular event.
How to apply
Complete and return an application form, available to download below -